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Project Manager Event Management
Immediate Start
£26K + bens
One of the events
industry 'blue chip' agencies needs an experienced events and meetings
project manager to join their team of professionals organising a variety
of events across multiple industries. The candidate is to have an
excellent, well rounded ME&I knowledge and due to very busy start to
next year would be required to confidently move straight into the role!
Overall Job Purpose
To manage and be accountable for
assigned Client
projects ensuring delivery within costs and timeframes to required
standards of quality, working inline with our Standard Operating
Procedures, as agreed with the client.
Project
Managers should have good industry knowledge of international travel,
meetings, events and incentives. The role is project-based; tactical by
delivery; strategic in supporting, developing and delivering to best
practice; delivery capabilities have major impact on projects
effectiveness and success.
Principal Accountabilities
Project
Execution/Operations
-
Follow Standard Operating Procedures using pre-approved templates
for all meeting materials, inline with
client guidelines for allocated projects
-
Use bespoke
software to manage meeting spend, used for client reporting
-
Demonstrate a
clear understanding of Client’s requirements, using expertise and
knowledge to act as a consultant in decision making, giving guidance
on realistic costs and resource parameters
-
Create
and implement
Project Plans – including timelines, resource plans, quality plans,
roles-and-responsibilities and risk plans
-
Management of, and provision of appropriate confirmation
documentation(s) to all third party suppliers or internal support
services involved with the project
-
Supervise or assist on-site programme operations, as required
-
Assess the process and outcomes of projects on an ongoing basis.
Minimize client spend through delivery efficiencies and negotiated
savings
-
project
information and issues promptly to internal and external stakeholder
groups. Resolve
issues that would compromise delivery parameters
-
Manage multiple concurrent projects to a high standard
-
Prepare debrief documentation and evaluation information on the
effectiveness of the finished project and the people concerned
Financial
-
Co-ordinate the production and
delivery of costings and supporting documentation verbally and in
writing to the client
-
Negotiate with all
suppliers to obtain competitive rates as well as value adds
-
Use bespoke software to manage meeting
spend, ensuring it is kept accurate at all times as the data is used
to report to the client on a regular basis
-
Complete programme reconciliation
requirements in a timely manner – including responsibility for
ensuring all own and staffs expenses are reconciled and charged to
the client via the final reconciliation process
-
Achieve agreed client savings benchmark
Relationship Management
-
Involve subject
matter experts from other areas of the business as appropriate to
support client meetings/projects
-
Co-ordinate and oversee the activities of delivery team members at
all stages of the project delivery process ensuring that
deliverables fit within the overall project, client and business
direction
-
Effectively manage internal relationships
-
Build
strong working relationships with clients to ensure continuous
growth of the account
General
-
Work
in line with ISO 9001-2000 requirements, and be continuously
involved in the review of the systems and procedures, making
recommendations for improvements to ensure the maintenance of
ISO9001 and the company’s quality initiatives
-
To
make a serious commitment to training offered by the company to
improve knowledge of product portfolio and operating procedures
-
Undertake any other reasonable duties as required or special
projects as directed by senior management
-
Ensure an up to date understanding of all the solutions / expertise
available across the Company
-
Expand and share destination knowledge – through attendance of
supplier office presentations, attendance on appropriate
educationals (FAMs) and assisting on colleagues on-site programmes
(workload permitting)
-
Pharma – to have complete understanding of ABPI and other relevant
industry accreditations
-
To be
on call for emergencies as part of the yearly rota, as and when the
Company requires
Minimum Qualifications
-
Experience of
project management within the Group Travel Industry
-
Ability to follow
and adhere to Standard Operating Procedures
-
Knowledge of the
pharmaceutical industry and relevant industry accreditations an
advantage
-
Good geographical
experience of the World and the UK
-
Budgetary and
foreign currency competencies
-
Excellent
communication and interpersonal skills
-
Competent computer
skills
-
Full driving
license
Please apply on line by clicking the
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